Stage 3 — AI Automation

# Every Missed Call Gets a Text Back Within 60 Seconds — Automatically

When a local customer in Southwestern Ontario calls your business and you don't answer, they don't wait. But if they get a text from your number within a minute — professional, personal, with a booking link — most of them reply. That's a lead you would have lost, recovered automatically, without lifting a finger.

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<60s
text fires after every missed call — before the caller reaches your competitor
48%
of missed-call text-backs receive a reply — vs. near-zero voicemail callback rates
24/7
including evenings, weekends, and holidays — when most unanswered calls happen
🏠
Dave's Plumbing
Text Message · Just now
Missed call · 10:43 PM
Hi! Sorry we missed your call — we'd love to help. You can book a free estimate here: [booking link] or just reply and we'll get back to you right away. — Dave's Plumbing, London ON 🔧
Delivered · 10:43 PM
Hey, yeah I've got a leaking pipe. Is there any availability tomorrow morning?
10:44 PM
Absolutely! I have 8am or 10am available tomorrow. Which works better for you? I'll get it booked right now 👍
Delivered · 10:44 PM
8am works perfectly, thanks!
10:45 PM
Done! You're booked for 8am tomorrow. You'll get a confirmation text shortly. See you then! ✅
⚡
<60s
Text fires after missed call
💬
48%
Average reply rate
📅
Auto
Booking link included
🔄
0 hrs
Manual work required

Why It Matters

## The Window to Recover a Missed Call Is Measured in Minutes — Not Hours

When someone calls your business in London, Sarnia, or Kitchener and doesn't get an answer, they have your competitor's listing open in the next tab. They are not going to wait for a callback that might come tomorrow morning. The lead is live for approximately the next two to five minutes. After that, they've either booked elsewhere or moved on entirely.

A missed call text-back doesn't try to win back a cold lead hours later. It intercepts the caller while they're still actively looking — within 60 seconds of hanging up, before they've finished dialling the next number. A text from your business at that exact moment does something a voicemail never can: it starts a conversation.

And conversations convert. A caller who receives your text and replies is now in an active dialogue — not a passive phone tag cycle. With GoHighLevel's messaging system, that conversation can be continued by automation, answered by you whenever convenient, or handed off to the AI voice agent for SMS follow-up. The lead stays warm and in motion without requiring any immediate action from you.

For local businesses across Southwestern Ontario — especially those where after-hours and weekend calls represent a substantial portion of enquiries — this is one of the simplest, highest-ROI automations available. One setup. Runs forever. Recovers leads you didn't even know you were losing.

78%
of customers buy from the first business that responds — speed of response is the single biggest conversion factor
48%
average reply rate for missed-call text-backs — compared to under 5% for voicemails that get a callback
40%
of local service enquiries arrive outside business hours — evenings and weekends when calls go unanswered most often
9×
higher lead conversion rate when a business responds within 5 minutes vs. waiting 30 minutes or longer

The Timeline

## What Happens in the 5 Minutes After a Missed Call — With and Without Text-Back

The difference between recovering a lead and losing it permanently often comes down to what happens in the first 90 seconds.

📞
0:00
Caller rings — goes unanswered
⚡
0:45s
Auto text fires from your number
💬
1–2 min
Caller sees text, replies with question
🤖
2–3 min
Auto-reply or AI continues conversation
📅
3–5 min
Appointment booked — lead saved
Without text-back:
Caller hangs up → opens next Google result → competitor answers → lead is gone. No voicemail. No callback. No second chance.

What's Included

## Everything in Done-For-You Missed Call Text-Back

A complete setup that runs automatically from day one — every missed call handled, every lead given a second chance, without any ongoing work required from you.

⚙️
GoHighLevel Automation Setup

We build the full missed call trigger and SMS workflow in GoHighLevel — connected to your business number, configured to fire within 60 seconds, and tested end-to-end before going live. The automation runs silently in the background from launch day without any manual management.

✍️
Custom Message Copywriting

We write your text-back message to sound like you — not a corporate template. The right tone, the right offer, and a clear next step built in. We also write follow-up messages for callers who don't reply to the first text, and a sequence for callers who click the booking link but don't complete the booking.

📅
Booking Link Integration

Your GoHighLevel booking calendar link is embedded directly in the text-back message — giving callers a one-tap path from missed call to booked appointment. No friction, no phone tag, no "we'll have someone call you back." The path from text to booking takes under 60 seconds.

🔄
Multi-Touch Follow-Up Sequence

If the caller doesn't reply to the first text, a second message goes out after a configured interval — a gentle follow-up that stays professional without being pushy. We configure the sequence length and timing based on your business type and the typical urgency of your customers' needs.

🗂️
CRM Pipeline Tagging

Every missed call and resulting text-back conversation is automatically created as a contact record in your GoHighLevel CRM — tagged as a missed call lead, with the caller's number, the time of the call, and the conversation thread attached. No manual data entry. Every missed call lead is visible in your pipeline.

🤖
AI Conversation Handoff

When paired with the AI voice agent service, replies to your text-back can be handed to the AI for continued SMS conversation — qualifying the lead, answering questions, and booking the appointment entirely via text without human involvement. The full lead recovery loop runs automatically end-to-end.

⏰
Business Hours Customization

We configure the message copy and tone to reflect when the call was missed — after-hours texts sound different from mid-day ones. A caller who rings at 11pm gets a message acknowledging the late hour and setting appropriate expectations for response time, rather than a generic message that ignores context.

📊
Monthly Performance Reporting

Your monthly report includes missed call text-back metrics — total missed calls, text-back delivery rate, reply rate, and bookings generated from text-back conversations. Over time this data shows exactly how many leads the system is recovering that would otherwise have been permanently lost.

🔧
Ongoing Optimization

We review message performance monthly and test copy variations when the data suggests an improvement is possible. As your business and services evolve — new pricing, new service areas across SW Ontario, seasonal offers — we update the message sequence to stay current and relevant to callers.

How It Works

## Live in Under a Week — Here's the Setup Process

One of our fastest setups. Most missed call text-back systems are live and recovering leads within 3 to 5 business days.

1
Brief & Message Strategy (Day 1)

A short discovery call to understand your business tone, your typical caller profile, your booking process, and how you want missed calls handled at different times of day. This brief drives the message copy and sequence structure — ensuring the texts sound like your business, not a generic automation template.

2
Copy Written & Workflow Built (Days 2–3)

We write the full message sequence — initial text-back, follow-up messages, and after-hours variants — and build the GoHighLevel automation workflow. You review and approve the message copy before anything goes live. Most clients request minor tone adjustments on the first draft and approve within a day.

3
Testing & Launch (Days 3–5)

We test the full workflow end-to-end — simulating missed calls, verifying texts fire within 60 seconds, confirming booking links work correctly, and checking that CRM records are created accurately. Once everything passes, the system goes live on your business number. The first real missed call will trigger the first real text-back automatically.

4
Monitor, Report & Refine

After launch we monitor delivery rates, reply rates, and booking conversions from text-back conversations. Monthly performance data appears in your report. When reply rates suggest a message variant could perform better, we test it. The system continuously improves — and once it's set up, it requires nothing from you to keep running.

Built for SW Ontario

## In a Market Where Neighbours Talk, Being the Business That Responds Builds a Reputation.

In smaller cities and towns across Southwestern Ontario, your reputation travels fast. A homeowner in Stratford who gets a text back from your business within a minute of calling doesn't just become a customer — they become a story. "I called after hours and they texted me back immediately" is the kind of word-of-mouth that compounds in tight-knit communities.

Conversely, the business that never calls back becomes a cautionary tale. Every missed call that goes unanswered — and stays unanswered — is a small but real reputational event. In Woodstock, Owen Sound, or Tillsonburg, where the pool of potential customers is smaller and reviews travel faster, response speed is a competitive differentiator that matters more than in a large metro.

The text-back system doesn't just recover leads. It signals to every caller that your business is professional, responsive, and worth hiring — before they've even spoken to you. That first impression, delivered automatically in under 60 seconds, sets the tone for the entire customer relationship.

📍 London 📍 Windsor 📍 Kitchener 📍 Cambridge 📍 Guelph 📍 Waterloo 📍 Brantford 📍 Sarnia 📍 Chatham-Kent 📍 Woodstock 📍 Stratford 📍 St. Thomas 📍 Owen Sound 📍 Tillsonburg 📍 Simcoe 📍 Leamington 📍 Amherstburg 📍 LaSalle 📍 Lakeshore 📍 Tecumseh 📍 Ingersoll 📍 Aylmer 📍 Strathroy 📍 Exeter 📍 Clinton 📍 Seaforth 📍 Goderich 📍 Wingham 📍 Listowel 📍 Mitchell 📍 St. Marys 📍 Palmerston 📍 Hanover 📍 Kincardine 📍 Walkerton 📍 Meaford 📍 Collingwood 📍 Orangeville 📍 Fergus 📍 Elora 📍 Shelburne 📍 Grand Bend 📍 Forest 📍 Petrolia 📍 Wallaceburg 📍 Blenheim 📍 Ridgetown 📍 Dresden 📍 Bothwell 📍 St. Catharines 📍 Niagara Falls 📍 Welland 📍 Port Colborne 📍 Thorold 📍 Grimsby 📍 Lincoln 📍 Pelham 📍 Fort Erie
What happens to missed calls without text-back
Call competitor immediately
67%
Leave a voicemail
14%
Try calling again later
19%
What happens WITH text-back
Reply to the text
48%
Click booking link directly
23%
Call back after receiving text
18%
89% re-engagement rate
Combined — 48% reply + 23% click booking link + 18% call back — means nearly 9 in 10 missed call leads stay engaged when text-back is active.

Common Questions

## Frequently Asked Questions

Missed call text-back automatically sends a text message to any caller who doesn't reach you — within 60 seconds of the missed call. The message acknowledges the call, lets them know you'll be in touch, and gives them a direct booking link so they can schedule on their own.
The service at $50/month includes up to 3,000 messages per month. Messages beyond 3,000 are charged at $0.015 per message. For most SW Ontario service businesses, 3,000 messages is more than enough.
Yes. The message is written to match your business tone — friendly and casual for home services, more professional for clinics or offices. You approve it before it goes live and can update it any time.
No. Missed call text-back is a standalone Stage 3 service at $50/month. It works with your existing business phone number with no other services required.
No. Month-to-month, cancel any time, no setup fee.

Free — No Obligation

## Find Out How Many Leads You're Losing to Unanswered Calls Every Week

In 20 minutes, Dave will review your current missed call situation, estimate how many leads are slipping through based on your call volume, and show you exactly what the text-back system would look like for your SW Ontario business — including a sample message sequence written for your industry.

Missed lead estimate for your business
Sample message sequence on the call
No credit card required
SW Ontario businesses only
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